Educational institutions and EdTech companies handle sensitive student data subject to FERPA, COPPA, and state student privacy laws. IQWorks automates compliance, discovers student PII across learning platforms, and ensures educational records are properly protected and retained.
1974
$2.7M
Under 13
140+
50+ years
FERPA has governed student education records since 1974 — one of the oldest privacy laws
Source: 20 U.S.C. § 1232g
The Challenge
Schools, universities, and EdTech companies manage vast amounts of student data across learning management systems, student information systems, assessment platforms, and administrative databases. This data includes academic records, disciplinary records, financial aid information, health records, and behavioral data from digital learning platforms.
FERPA governs the privacy of education records and gives parents and eligible students the right to access and request amendments to those records. COPPA imposes additional restrictions on collecting data from children under 13. State student privacy laws like SOPIPA add further requirements.
The shift to digital learning has dramatically expanded the amount of student data collected and the number of third-party EdTech tools used by institutions. Many schools use 50 or more different software applications, each collecting student data. Managing data sharing agreements and responding to parent access requests across all these tools is overwhelming.
Student Data Across Dozens of EdTech Tools
Schools and universities use numerous EdTech applications for learning, assessment, and administration. Student PII is scattered across all of these systems with limited visibility into what data each tool collects.
FERPA Access and Amendment Requests
Parents and eligible students have the right to inspect and request amendments to education records. Locating all relevant records across multiple systems within required timelines is a manual burden.
COPPA Compliance for Young Students
Collecting data from students under 13 requires verifiable parental consent under COPPA. EdTech companies and schools must ensure consent is obtained and documented before data collection begins.
Vendor and Third-Party Compliance
Schools share student data with EdTech vendors, tutoring services, and assessment providers. Each relationship requires agreements and ongoing monitoring to ensure vendor compliance with student privacy laws.
The Solution
IQWorks provides educational institutions and EdTech companies with comprehensive student data protection. DiscoverIQ connects to LMS platforms, SIS databases, assessment tools, and administrative systems to map all student data. ClassifyIQ identifies and tags student PII including education records, COPPA-protected child data, and sensitive categories.
SearchIQ automates FERPA access and amendment requests by locating all education records associated with a student across every connected system. ConsentIQ manages parental consent workflows for COPPA compliance. RetainIQ enforces education record retention policies that comply with FERPA and state requirements.
ComplyIQ maintains compliance documentation for FERPA, COPPA, and state student privacy laws, generating audit-ready reports for accreditation bodies and regulatory agencies.
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Connect Education Systems
IQWorks integrates with LMS platforms like Canvas and Google Classroom, SIS databases, assessment tools, and administrative systems through standard education data connectors.
Connect Education Systems
IQWorks integrates with LMS platforms like Canvas and Google Classroom, SIS databases, assessment tools, and administrative systems through standard education data connectors.
Discover Student Data
DiscoverIQ scans all connected systems to identify student PII, education records, and COPPA-protected data, building a comprehensive student data inventory.
Discover Student Data
DiscoverIQ scans all connected systems to identify student PII, education records, and COPPA-protected data, building a comprehensive student data inventory.
Manage Parental Consent
ConsentIQ provides parental consent workflows for COPPA compliance, tracking consent status per student and restricting data collection for students without valid consent.
Manage Parental Consent
ConsentIQ provides parental consent workflows for COPPA compliance, tracking consent status per student and restricting data collection for students without valid consent.
Fulfill Records Requests
SearchIQ automates FERPA access requests by locating all education records across systems and compiling them for parent or student review within required timelines.
Fulfill Records Requests
SearchIQ automates FERPA access requests by locating all education records across systems and compiling them for parent or student review within required timelines.
Enforce Retention Policies
RetainIQ applies record-type-specific retention schedules, ensuring transcripts, disciplinary records, and financial aid records are each retained according to applicable requirements.
Enforce Retention Policies
RetainIQ applies record-type-specific retention schedules, ensuring transcripts, disciplinary records, and financial aid records are each retained according to applicable requirements.
Key Benefits
Key Takeaways
- Automate FERPA record access requests across all education systems
- Ensure COPPA compliance with managed parental consent workflows
- Discover student data across 50+ EdTech tools used by your institution
- Enforce education record retention policies by record type and jurisdiction
- Monitor EdTech vendor compliance with data sharing agreements
- Protect sensitive student categories including disciplinary and health records
- Generate compliance reports for accreditation bodies and state auditors
Frequently Asked Questions
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