Question 1

How does RetainIQ determine what data to retain or delete?

Accepted Answer

RetainIQ applies retention policies based on data classification, type, age, source, and regulatory requirements. You define the rules—7 years for financial records, 3 years for HR data, etc.—and RetainIQ automates enforcement.

Question 2

What happens when data reaches its retention period?

Accepted Answer

When data reaches its retention deadline, RetainIQ can automatically delete it, archive it to cold storage, or flag it for human review. The action depends on your policy configuration and the data's classification.

Question 3

How does legal hold work?

Accepted Answer

When litigation or regulatory investigation requires preserving data, you can apply a legal hold that suspends all deletion and archival for affected data. RetainIQ tracks holds and ensures affected data is preserved until the hold is released.

Question 4

Can RetainIQ help reduce storage costs?

Accepted Answer

Absolutely. RetainIQ identifies ROT (Redundant, Obsolete, Trivial) data that can be safely deleted, and automatically moves aging data to cheaper storage tiers. Most customers see 20-40% reduction in storage costs.

Question 5

How do I prove retention compliance to auditors?

Accepted Answer

RetainIQ maintains detailed audit logs of all retention actions—what was deleted, when, why, and by whom. Compliance reports demonstrate your retention policies are being consistently enforced across all data sources.

Retention Workflow

Key Capabilities

Policy Engine

Automated Archival

Legal Hold

Secure Deletion

Storage Optimization

Compliance Reporting

ROT Data Identification

Multi-Source Lifecycle

Frequently Asked Questions

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