IQWorks Privacy Program Automation is privacy management software that runs the day-to-day of a privacy program in ComplyIQ: a versioned RoPA with approvals, one-click DPIAs, vendor DPAs and assessments, retention schedules and privacy notices, all scored in one posture view. DashboardIQ gives each role its own view, and ChatIQ and ConsultIQ take on the data entry and drafting.
Privacy Program Management Challenges
A privacy program is a set of records that must stay true: the RoPA, the DPIAs, vendor contracts, retention schedules and notices. Each one changes whenever the business does, and each depends on the others.
Kept in documents and spreadsheets, these records fall behind quickly, and the program's real state becomes clear only at audit time.
A stale RoPA
The record of processing is updated once a year and no longer matches how data is used.
DPIAs as paperwork
Assessments start from a blank questionnaire and are finished long after the processing began.
Vendors without DPAs
Nobody can say which vendors have a signed DPA or a current assessment.
No view of posture
Leadership asks how compliant the organization is and gets a different answer from each team.
Privacy Program Management with IQWorks
Your team today
A RoPA updated once a year
With IQWorks
A RoPA with approvals and versions
Add activities through the RoPA wizard, several at once. Each moves from Draft to Active through approval, with version history and data flow, lineage and process flow views.
Your team today
DPIAs start from a blank page
With IQWorks
One-click DPIAs from the RoPA
Pick a regulation and ComplyIQ generates a DPIA snapshot from your RoPA, with no questionnaire. Questionnaire assessments cover everything else.
Your team today
Vendor contracts sit in someone's inbox
With IQWorks
Vendors with DPAs and assessments
The vendor register tracks DPA status and runs a vendor privacy risk assessment for each vendor.
Your team today
Posture known only at audit time
With IQWorks
Posture scored control by control
A posture view in Technical and Business perspectives, filtered by department and regulation, with open issues sorted into gaps, improvement areas and suggestions, each linked to its fix.
See it working on your own data
A live walkthrough against your regulations and your systems.
Request DemoProducts for Privacy Program Management
Privacy Program Management Workflow
Build the RoPA
Capture data activities in the RoPA wizard, or in bulk through ChatIQ, and route them through approval.
Build the RoPA
Capture data activities in the RoPA wizard, or in bulk through ChatIQ, and route them through approval.
Assess
Generate one-click DPIAs from the RoPA and run questionnaire assessments with assignees and due dates.
Assess
Generate one-click DPIAs from the RoPA and run questionnaire assessments with assignees and due dates.
Manage vendors
Record DPA status and run vendor privacy risk assessments in the vendor register.
Manage vendors
Record DPA status and run vendor privacy risk assessments in the vendor register.
Set retention and notices
Define retention per attribute, application and store, and generate notices translated into the 22 scheduled Indian languages.
Set retention and notices
Define retention per attribute, application and store, and generate notices translated into the 22 scheduled Indian languages.
Track posture
Follow the posture score and open issues in ComplyIQ, with DashboardIQ views for each role.
Track posture
Follow the posture score and open issues in ComplyIQ, with DashboardIQ views for each role.
Key Takeaways
- 75% time saved on the RoPA
- One-click DPIAs generated from the RoPA
- Vendor DPAs and assessments tracked in one register
- Retention schedules per attribute, application and data store
- Posture scored against DPDP Act and GDPR controls, with a fix linked to every gap
Privacy Program Management FAQ
The RoPA with approvals and versions, one-click DPIAs, questionnaire assessments, the vendor register with DPAs, retention schedules, and privacy notices with translation. Each feeds one posture score.
Posture is scored against DPDP Act and GDPR controls, and the view can be filtered by regulation and by department.
Open Issues sorts problems into gaps, improvement areas and suggestions, and each one links to the module where it is fixed.
ComplyIQ holds the retention schedule for each attribute, application and physical data store, and shows the retention each activity defines against the retention in effect.
A single view across ComplyIQ, ConsentIQ, DiscoverIQ and ClassifyIQ, with views for each role, GRC ticketing and one-click notifications to owners.
Privacy Program Management Resources
Regulations
Guides
Records of Processing (RoPA) Guide
Create and maintain comprehensive Records of Processing Activities as required by GDPR Article 30.
Multi-Jurisdiction Compliance: DPDP Act + GDPR + CCPA
A strategic guide to building a unified privacy compliance program that satisfies DPDP Act, GDPR, and CCPA requirements simultaneously.
Data Retention Policy Guide
Design and implement data retention policies that balance regulatory requirements, business needs, and storage limitation principles.
Free Tools
Comparisons
Best Privacy Management Software: 2026 Comparison Guide
Compare leading privacy management platforms. Evaluate IQWorks, OneTrust, TrustArc, Securiti, and other comprehensive privacy solutions.
IQWorks vs OneTrust: Privacy Platform Comparison
Compare IQWorks and OneTrust privacy platforms. Features, pricing approach, data discovery, consent management, and compliance capabilities.
IQWorks vs TrustArc: Privacy Compliance Platform Comparison
Compare IQWorks and TrustArc privacy platforms. Evaluate compliance automation, consent management, and data protection features.
Glossary
Records of Processing Activities (ROPA)
Records of Processing Activities is a mandatory documentation requirement under the GDPR that obliges organizations to maintain detailed records of all personal data processing activities they conduct.
Data Processing Agreement
A Data Processing Agreement is a legally binding contract between a data controller and a data processor that governs how personal data will be processed, ensuring compliance with data protection regulations.
Data Retention
Data retention refers to policies and practices governing how long personal data is stored before being deleted or anonymized, aligned with regulatory storage limitation requirements.
Privacy Program
A privacy program is a comprehensive organizational framework encompassing the policies, procedures, people, and technologies that manage an organization's data protection obligations and privacy risks.